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Business Stationery Requirements

Whether you’re starting up in business, moving premises or changing your registered office one of the many things you should consider is your business stationery requirements.

You’ll no doubt want to ensure your logo, company name and contact details are in prominent locations but if you’re a limited company you need to ensure you fulfil the compulsory legal business stationery requirements as well.

Business Stationery Requirements

The following should be provided on all “business letters”, order forms and “websites” in legible lettering:

  • Company name – that’s the legal name registered at Companies House, not any trading name;
  • Registered office address – the official address registered at Companies House;
  • Registered number – the unique registration number issued by Companies House on incorporation;
  • Place of registration – e.g. “Registered in England & Wales” or “Registered in Scotland”.

By definition, “business letters” covers both printed and electronic communications and thus incorporates emails – most of our clients include these details in the footer of an email signature.

You should also note that these details don’t need to be on every page of the company website.  They could be incorporated into a common footer across the site but as long as the details are easily read the requirements are met – as an example our details are on the T&C Privacy page of our website for which there is a link at the bottom of each page.

The company’s registered name should be included on all official documents, basically anything that could purport to be signed by or on behalf of the company.  This includes, but is by no means an exhaustive list:

  • all notices and other official publications;
  • all bills of exchange, promissory notes, endorsements, cheques and orders for money or goods;
  • all its invoices, receipts and letters of credit.

Certain companies, such as charitable companies, those exempt from using “limited” and investment companies have more specific requirements and you should note invoices should also include any VAT registration number and many other things – we’ll have separate blog on this soon so why not register for our RSS feed here.

In the meantime, get in touch if you need guidance on any of your business stationery requirements.

CNM Advisory